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public:emai:archiving [2017-01-11 11:09] – created vesely | public:emai:archiving [2017-01-11 19:43] – [Glossary] marp | ||
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- | ====== | + | ====== |
- | users generally can… | + | ===== Glossary ===== |
- | * Manage Out-of-Office message via webmail (and turn this feature | + | * **mailbox** |
+ | * **mail client** | ||
+ | * **webmail client** | ||
+ | * **email archiving** | ||
+ | * **[[: | ||
+ | |||
+ | |||
+ | ===== Good to know ===== | ||
+ | |||
+ | * Users must be aware of the **limited size of their institutional mailbox**. | ||
+ | * **Regular maintaining **of the mailbox **is recommended** | ||
+ | * Users should **make regular backup **of their local archive folder | ||
+ | |||
+ | ===== How to maintain your mailbox ===== | ||
+ | |||
+ | There are several ways to achieve this: | ||
+ | |||
+ | | ||
+ | - bigger attachments detaching (sort emails by size and deliberately remove the biggest attachments) | ||
+ | - move messages to your computer mail folder (archiving to local archive) and make backup of your archive regularly then | ||
+ | |||
+ | ==== Maintenance hints and tips ==== | ||
+ | |||
+ | * [[: | ||
+ | * remember to empty the recycle bin email folder | ||
+ | |||
+ | |||
+ | ===== Email messages archiving ===== | ||
+ | |||
+ | * You can **archive **messages by moving them to **[[: | ||
+ | * **Make** | ||
+ | * Be aware that your **local archive** | ||
+ | |||
+ | |||
+ | ==== Archiving hints and tips ==== | ||
+ | |||
+ | * classify messages by durability (assign a folder for temporary messages, mark, tag, etc.) | ||
+ | * make " | ||
+ | * move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders | ||
+ | * this significantly reduce a need to copy the local archive to the external media | ||
+ | * the local folders copy on the external disc could be connected | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Archiving and Shredding rules (examples) ==== | ||
+ | |||
+ | === Conditions === | ||
+ | |||
+ | * all messages concernig any topic older than ... | ||
+ | * all messages with tag " | ||
+ | * all messages with attachements from sender XY | ||
+ | * all messages in folder AB since ... till ... | ||
+ | * all messages from last year unprocessed by rules above | ||
+ | |||
+ | === Actions === | ||
+ | |||
+ | * move to the different folder inside of mailbox (still on server) | ||
+ | * move from the server to the local folder (on local disc) | ||
+ | * clean | ||