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public:emai:archiving [2017-01-11 14:32] – marp | public:emai:archiving [2017-01-12 10:49] – krest |
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* **webmail client** … accesses a mailbox via web browser | * **webmail client** … accesses a mailbox via web browser |
* **email archiving** … systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date | * **email archiving** … systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date |
| * **[[:public:emai:local_folders#local_folders_in_mozilla_thunderbird|local folders]]**... set of mail folders located on the computer where mail client is installed and running |
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===== Good to know ===== | ===== Good to know ===== |
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==== Maintenance hints and tips ==== | ==== Maintenance hints and tips ==== |
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* check folders size (use webmail for this) | * [[:public:emai:webmail#mailbox_size_check|check folders size (use webmail for this)]] |
* remember to empty the recycle bin email folder | * remember to empty the recycle bin email folder |
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===== Email messages archiving ===== | ===== Email messages archiving ===== |
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* You can **archive **messages by moving them to **Local folders** in your mail client (Thunderbird) | * You can **archive **messages by moving them to **[[:public:emai:local_folders#local_folders_in_mozilla_thunderbird|Local folders]]** in your mail client (Thunderbird) |
* **Make** immediately a **fresh copy of the local archive** to a different storage media (external disc, etc.) | * **Make** immediately a **fresh copy of the local archive** to a different storage media (external disc, etc.) |
* Be aware that your **local archive** is on your computer so its content **is not accessible via webmail** | * Be aware that your **local archive** is on your computer so its content **is not accessible via webmail** |
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==== Archiving hints and tips ==== | ==== Archiving hints and tips ==== |
* make "preliminary archive" folder inside of server's mailbox, continuously process messages movement | * make "preliminary archive" folder inside of server's mailbox, continuously process messages movement |
* move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders | * move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders |
* this significantly reduce a need to copy the local archive to the external media | * this significantly reduces the need to copy the local archive to the external media |
* the local folders copy on the external disc could be connected and used off-line, kept and distributed | * the local folders copy on the external disc could be connected and used off-line, kept and distributed |
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==== <font inherit/inherit;;inherit;;#D3D3D3>Archiving and Shredding rules (examples)</font> ==== | ==== Archiving and Shredding rules (examples) ==== |
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=== <font inherit/inherit;;inherit;;#D3D3D3>Conditions</font> === | === Conditions === |
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* <font inherit/inherit;;inherit;;#D3D3D3>all messages</font><font inherit/inherit;;inherit;;#D3D3D3>concernig</font><font inherit/inherit;;inherit;;#D3D3D3>any topic older than …</font> | * all messages concerning any topic older than ... |
* <font inherit/inherit;;inherit;;#D3D3D3>all messages with tag "temporary" and older than month</font> | * all messages with tag "temporary" and older than a month |
* <font inherit/inherit;;inherit;;#D3D3D3>all messages with</font><font inherit/inherit;;inherit;;#D3D3D3>attachements</font><font inherit/inherit;;inherit;;#D3D3D3>from sender XY</font> | * all messages with attachments from sender XY |
* <font inherit/inherit;;inherit;;#D3D3D3>all messages in folder AB since … till …</font> | * all messages in folder AB since ... till ... |
* <font inherit/inherit;;inherit;;#D3D3D3>all messages from last year unprocessed by rules above</font> | * all messages from the last year unprocessed by the rules mentioned above |
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=== <font inherit/inherit;;inherit;;#D3D3D3>Actions</font> === | === Actions === |
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* <font inherit/inherit;;inherit;;#D3D3D3>move to the different folder inside of mailbox (still on server)</font> | * move to a different folder inside the mailbox (still on the mail server) |
* <font inherit/inherit;;inherit;;#D3D3D3>move from the server to the local folder (on local</font><font inherit/inherit;;inherit;;#D3D3D3>disc</font><font inherit/inherit;;inherit;;#D3D3D3>)</font> | * move from the server to the local folder (on local disc) |
* <font inherit/inherit;;inherit;;#D3D3D3>clean</font> | * clean |
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