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public:emai:archiving [2017-01-11 11:20] – vesely | public:emai:archiving [2017-08-14 11:11] (current) – [How to maintain your mailbox] marp | ||
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===== Glossary ===== | ===== Glossary ===== | ||
- | * **mailbox** | + | * **mailbox** |
* **mail client** | * **mail client** | ||
* **webmail client** | * **webmail client** | ||
- | * **email archiving** | + | * **email archiving** |
+ | * **[[: | ||
+ | |||
===== Good to know ===== | ===== Good to know ===== | ||
- | * Users must be aware of the limited size of their institutional mailbox. | + | * Users must be aware of the **limited size of their institutional mailbox**. |
- | * Regular maintaining of the mailbox is recommended (see below for details and hints). | + | |
- | * Users should make regular backup of their local archive folder | + | * Users should |
+ | |||
+ | ===== How to maintain your mailbox ===== | ||
+ | |||
+ | There are several ways to achieve this: | ||
+ | |||
+ | - unnecessary messages wiping (after deleting empty the recycle bin folder) | ||
+ | - bigger attachments [[http:// | ||
+ | - move messages to your computer mail folder (archiving to local archive) and make backup of your archive regularly then | ||
+ | |||
+ | ==== Maintenance hints and tips ==== | ||
+ | |||
+ | * [[: | ||
+ | * remember to empty the recycle bin email folder | ||
+ | |||
+ | |||
+ | ===== Email messages archiving ===== | ||
+ | |||
+ | * You can **archive **messages by moving them to **[[: | ||
+ | * **Make** | ||
+ | * Be aware that your **local archive** | ||
+ | |||
+ | |||
+ | ==== Archiving hints and tips ==== | ||
+ | |||
+ | * classify messages by durability (assign a folder for temporary messages, mark, tag, etc.) | ||
+ | * make " | ||
+ | * move spasmodically (regularly or on demand) messages from the pre-archive to the local archive folders | ||
+ | * this significantly reduces the need to copy the local archive to the external media | ||
+ | * the local folders copy on the external disc could be connected and used off-line, kept and distributed | ||
+ | |||
+ | ---- | ||
+ | |||
+ | ==== Archiving and Shredding rules (examples) ==== | ||
+ | |||
+ | === Conditions === | ||
+ | |||
+ | * all messages concerning any topic older than ... | ||
+ | * all messages with tag " | ||
+ | * all messages with attachments from sender XY | ||
+ | * all messages in folder AB since ... till ... | ||
+ | * all messages from the last year unprocessed by the rules mentioned above | ||
+ | |||
+ | === Actions === | ||
+ | |||
+ | * move to a different folder inside the mailbox (still on the mail server) | ||
+ | * move from the server to the local folder (on local disc) | ||
+ | * clean | ||