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--- public:data_protection:instructions [2018-07-16 17:55] – vesely
+++ public:data_protection:instructions [2018-07-16 18:03] – vesely
@@ Line 7: / Line 7: @@
 Primární kontaktní email / Primary contact: [[helpdesk@cerge-ei.cz|]]
-===== Instruction No.2 – Publishing of students/alumni lists =====
+----
+===== Instruction no. 3 – Using private e-mail addresses in work communication =====
+For the purpose of work communication within the Economics Institute (EI) or towards third parties, EI employees may use only their work e-mail addresses with the cerge-ei.cz (or ei.cas.cz) domain. The GDPR does not permit the use personal e-mail addresses for any type of work communication including communication with students.
+As an exception, EI employees may use e-mail addresses from other official domains for the purpose of work communication related to their EI work agendas when they are employees of any of the following organizations associated with the domains: Charles University, the Czech Academy of Sciences (including their joint workplaces), university/faculty hospitals, CESNET, or official domains of other universities and public research institutions.
+EI employees may only use e-mail forwarding from the cerge-ei domain to an e-mail account in any of the above listed domains.
+The above instructions do not address the placement of e-mail accounts of third-party recipients.
+As always, the e-mail content may only include personal data that do not influence the recipient or that were originally included in the communication by the recipient. \\
+----
+===== Instruction no. 2 – Publishing of students/alumni lists =====
 The publishing of lists of students and/or alumni in printed form (in annual reports, etc.) or on a public web page is not allowed without their explicit consent.
-Gained consent may be used in accordance with its specific purpose only. It must be specific and ‘individual’ so that you get separate consent for separate things.\\
+Gained consent may be used in accordance with its specific purpose only. It must be specific and ‘individual’ so that you get separate consent for separate things.
-===== Instruction No.1 – Reporting a Lost Device =====
+----
+===== Instruction no. 1 – Reporting a Lost Device =====
 \\