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| public:data_protection:instructions [2018-07-16 18:03] – vesely | public:data_protection:instructions [2018-07-16 18:09] – vesely | ||
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| Primární kontaktní email / Primary contact: [[helpdesk@cerge-ei.cz|]] | Primární kontaktní email / Primary contact: [[helpdesk@cerge-ei.cz|]] | ||
| - | ---- | + | ===== Instruction no. 4 – Addressing multiple recipients in emails ===== |
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| + | In the case of **sending an email to the private addresses of __multiple recipients__, | ||
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| + | This instruction does not apply to situations where recipient addresses are their working emails (no matter whether an internal or third party) or communication participants obviously know each other. | ||
| ===== Instruction no. 3 – Using private e-mail addresses in work communication ===== | ===== Instruction no. 3 – Using private e-mail addresses in work communication ===== | ||
| - | For the purpose of work communication within the Economics Institute (EI) or towards third parties, EI employees may use only their work e-mail addresses with the cerge-ei.cz (or ei.cas.cz) domain. The GDPR does not permit the use personal e-mail addresses for any type of work communication including communication with students. | + | **For the purpose of work communication within the Economics Institute (EI) or towards third parties, EI employees may use __only__ |
| As an exception, EI employees may use e-mail addresses from other official domains for the purpose of work communication related to their EI work agendas when they are employees of any of the following organizations associated with the domains: Charles University, the Czech Academy of Sciences (including their joint workplaces), | As an exception, EI employees may use e-mail addresses from other official domains for the purpose of work communication related to their EI work agendas when they are employees of any of the following organizations associated with the domains: Charles University, the Czech Academy of Sciences (including their joint workplaces), | ||
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| The above instructions do not address the placement of e-mail accounts of third-party recipients. | The above instructions do not address the placement of e-mail accounts of third-party recipients. | ||
| - | As always, the e-mail content may only include personal data that do not influence the recipient or that were originally included in the communication by the recipient. | + | As always, the e-mail content may only include personal data that do not influence the recipient or that were originally included in the communication by the recipient. |
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| ===== Instruction no. 2 – Publishing of students/ | ===== Instruction no. 2 – Publishing of students/ | ||
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| Gained consent may be used in accordance with its specific purpose only. It must be specific and ‘individual’ so that you get separate consent for separate things. | Gained consent may be used in accordance with its specific purpose only. It must be specific and ‘individual’ so that you get separate consent for separate things. | ||
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| ===== Instruction no. 1 – Reporting a Lost Device ===== | ===== Instruction no. 1 – Reporting a Lost Device ===== | ||